Our mission is to promote a culture of higher standards, training and skill levels for safer operations, to reward ethics and professionalism and to advocate for positive improvement in the pilot car industry.
Our Current Bylaws
NATIONAL PILOT CAR ASSOCIATION
A NOT-FOR-PROFIT CORPORATION
INCORPORATED UNDER THE LAWS OF
THE STATE OF ARIZONA
NATIONAL PILOT CAR ASSOCIATION
ARTICLE I - OFFICES
The principal office of the corporation shall be in the City of Globe, in the County of Gila, in the
State of Arizona.
The corporation may also have offices at such other places within or without this state as the board
may from time to time determine or the business of the corporation may so require.
ARTICLE II - PURPOSES
The purposes for which this corporation has been organized are as stated in the Certificate of
Incorporation which may be amended as required.
The Corporation is organized exclusively for charitable, educational and scientific purposes,
including for such purposes, the making of distributions to organizations that qualify as an exempt
organization under section 501(c)(6) of the Internal Revenue Code, or the corresponding section of
any future federal tax code.
No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that the corporation shall be
authorized and empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
No substantial part of the activities of the corporation shall be carrying on of propaganda, or
otherwise attempting to influence legislation, and the organization shall not participate in, or
intervene in (including the publishing or distribution of statements) any political campaign on
behalf of or in opposition to any candidate for public office. Nothwithstanding any other provision
of these articles, the organization shall not carry on any other activities not permitted to be carried
on (a) by an organization exempt from Federal Income Tax under section 501 (c) (6) of the
Internal Revenue Code, or corresponding section of any future tax code, or (b) by an organization,
contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
Upon dissolution of the Corporation, assets shall be distributed for one or more exempt purposes
within the meaning of section 501(c)(6) of the Internal Revenue Code, or the corresponding
section of any future federal tax code, or shall be distributed to the federal government, or state or
local government for public purpose. Any such asset not so disposed of shall be disposed of by
the Court of Competent Jurisdiction of the county in which the principal office of the corporation
is then located, exclusively for such purpose or to such organization or organizations as said Court
shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III - DIRECTORS
1. MANAGEMENT OF THE CORPORATION.
The corporation shall be managed by the board of directors which shall consist of at least three
directors. Each director shall be at least eighteen years of age.
2. ELECTION AND TERM OF DIRECTORS.
At each annual meeting, members of the board shall elect directors to hold office until the next
annual meeting. Each director shall hold office until the expiration of the term for which
he/shewas elected and until his /her successor has been elected and shall have qualified, or until
his/her prior resignation or removal.
3. INCREASE OR DECREASE IN NUMBER OF DIRECTORS.
The number of directors may be increased or decreased by a vote of a majority of all of the
directors. No decrease in number of directors shall shorten the term of any incumbent director.
4. NEWLY CREATED DIRECTORSHIPS AND VACANCIES.
Newly created directorships resulting from an increase in the number of directors and vacancies
occurring in the board for any reason except the removal of directors without cause may be filled
by a vote of the majority of the directors then in office, although less than a quorum exists, unless
otherwise provided in the certificate of incorporation. Vacancies occurring by reason of the
removal of directors without cause shall be filled by vote of the other directors. A director elected
to fill a vacancy caused by resignation, death or removal shall be elected to hold office for the
unexpired term of his predecessor.
5. REMOVAL OF DIRECTORS.
Any or all of the directors may be removed for cause by action of the board. Directors may be
removed due to failure to fulfill duties required by board, misconduct, theft and misrepresentation
of our organization . Removal or suspension must be approved by majority vote of the board
A director may resign at any time by giving w-ritten notice to the board, the president or the
secretary of the corporation. Unless otherwise specified in the notice, the resignation shall take
effect upon receipt thereof by the board or such officer, and the acceptance of the resignation shall
not be necessary to make it effective.
7. QUORUM OF DIRECTORS.
Unless otherwise provided in the certificate of incorporation, one-third of the entire board shall
constitute a quorum for the transaction of business or any specified item of business.
8. ACTION OF THE BOARD.
Unless otherwise required by law, the vote of a majority the quorum of the directors at the time of
the vote, shall be the act of the board. Each director present shall have one vote.
9. PLACE AND TIME OF BOARD MEETINGS.
The board may hold its meetings at the office of the corporation or at such other places, either within or
without the state, as it may from time to time determine. In accordance with Article III, Section 15
of these bylaws, board meetings may be held via conference calls.
10. REGULAR ANNUAL MEETING.
11. NOTICE OF MEETINGS OF THE BOARD, ADJOURNMENT.
Regular meetings of the board may be held with at least 1 day’s notice at such time and place as it
shall from time to time determine. Special meetings of the board shall be held upon notice to the
directors and may be called by the president upon four hours’ notice to each director either
personally or by mail or by wire; special meetings shall be called by the president or by the
secretary in a like manner on written request of two directors. Notice of a meeting need not be
given to any director who submits a waiver of notice whether before or after the meeting or who
attends the meeting without protesting prior thereto or at its commencement, the lack of notice to
A majority of the directors present, whether or not a quorum is present, may adjourn any meeting
to another time and place. Notice of the adjournment shall be given to all directors who were
absent at the time of the adjournment and, unless such time and place are announced at the
meeting, to the other directors.
At all meetings of the board the president, or in his absence, a chairman chosen by the board shall
13. EXECUTIVE BOARD AND OTHER COMMITTEES.
The board, by resolution adopted by a majority of the entire board, may designate from among its
members an executive board and other committees, each consisting of three or more directors.
Each such committee shall serve at the pleasure of the board.
14. EXECUTIVE BOARD.
A majority of the entire board voted to establish the EXECUTIVE BOARD which shall
consist of the president, 3 senior vice presidents, secretary, and treasurer to conduct the day
to day operation of the National Pilot Car Association, Inc., known as NPCA. The
EXECUTIVE BOARD may change or adopt items for the operation as may be needed or
necessary for the good of the association. They EXECUTIVE BOARD may create
directorships as needed to fill vacancies, establish committees for research, development or
other operations as may be deemed necessary. The EXECUTIVE BOARD shall report any
such actions to the board of directors at the next regularly scheduled board meeting. The
EXECUTIVE BOARD shall consist of at least five but not more than nine regular members.
The exact number of officers shall be fixed, within those limits, by a resolution of the board
Removal or suspension of an officer or director shall be directed to the full board of
directors or a quorum of such to act as the whole board. Any removal or suspension shall
comply with provisions of section five (5) of this article.
SECTION 15. MEETINGS BY TELEPHONE.
Any meeting of the officers or board of directors may be held by telephone or similar
communication or electronic equipment, as long as all directors participating in the
meeting can be heard by one another. All such directors shall be deemed to be present at
such a meeting.
SECTION 16. -RESTRICTION OF INTERESTED PERSONS.
No more than forty-nine percent (49%) of the persons serving on the executive board and
board of directors may be interested person. An interested person is any person who is
compensated by the corporation for services rendered to it within previous twelve months,
whether as a full time, or part time employee, independent contractor, or otherwise. However,
any violation of the provisions of this paragraph shall not affect the validity or enforceability
of any transaction entered into by the corporation.
SECTION 17. NOTICE OF CONTENT OF MEETING.
The notice shall state the time of the meeting, and the place, phone or other electronic
communication equipment for the meeting if the place is other than the principle office of
the corporation. The notice need not specify the purpose of the meeting.
SECTION 18. ACTION BY WRITTEN CONSENT.
Any action required or permitted to be taken by the membership may be taken without a
meeting, if a majority of members consent in writing to the action within the specified
time. The written consent or consents shall be filed with the minutes of the proceedings of
the membership. The action by consent shall have the same force and effect as the vote as
the membership at any meeting.
ARTICLE IV - OFFICERS
1. OFFICES, ELECTION, TERM.
Unless otherwise provided for in the certificate of incorporation, the board may elect or appoint a
president, senior vice president, one or more vice-presidents, a secretary and a treasurer, and such
other officers as it may determine, who shall have such duties, powers and functions as hereinafter
provided. All officers shall be elected or appointed to hold office until the meeting of the board.
Each officer shall hold office for the term for which he is elected or appointed and until his
successor has been elected or appointed and qualified.
There shall be no limit to the number of terms that any individual may serve on the
board of directors.
2. REMOVAL OR RESIGNATION.
Any officer elected or appointed by the board may be removed by the board with or without cause.
In the event of the death, resignation or removal of an officer, the board in its discretion may elect
or appoint a successor to fill the unexpired term. Any two or more offices may be held by the
same person, except the offices of president, treasurer, and secretary.
Any officer or board member removed for cause shall be ineligible for election as an officer or board
member for a period of not less than five (5) years.
The president shall be the chief executive officer of the corporation; he /she shall preside at
general management of the affairs of the corporation and shall see that all orders and
resolution of the board are carried into effect.
4. SENIOR VICE-PRESIDENT.
During the absence or disability of the president, the senior vice president shall have all
the powers and functions of the president.
During the absence or disability of the senior vice-presidents, the selected vice
president hall have the powers and functions of the president. Each vice-president
shall perform such other duties as the board shall prescribe.
The treasurer shall have the care and custody of all the funds and securities of the corporation, and
shall deposit said funds in the name of the corporation in such bank or trust company as the
directors may elect; he shall, when duly authorized by the board of directors, sign and execute all
contracts in the name of the corporation, when countersigned by the president; he shall also sign
all checks, drafts, notes, and orders for the payment of money, which shall be duly authorized by
the board of directors and shall be countersigned by the president; he shall at all reasonable times
exhibit his books and accounts to any director or member of the corporation upon application at
the office of the corporation during ordinary business hours. At the end of each corporate year, he
shall have an audit of the accounts of the corporation made by a committee appointed by the
president, and shall present such audit in writing at the annual meeting of the board, at which time
he shall also present an annual report setting forth in full the financial conditions of the
The secretary shall keep the minutes of the board of directors and also the minutes of the
members. he shall have the custody of the seal of the corporation and shall affix and attest the
same to documents when duly authorized by the board of directors. He shall attend to the giving
and serving of all notices of the corporation, and shall have charge of such books and papers as the
board of directors may direct; he shall attend to such correspondence as may be assigned to him,
and perform all the duties incidental to his office.
8. SURETIES AND BONDS.
In case the board shall so require, any officer or agent of the corporation shall execute to the
corporation a bond in such sum and with such surety or sureties as the board may direct,
conditioned upon the faithful performance of his duties to the corporation and including
responsibility for negligence and for the accounting for all property, funds or securities of the
corporation which may come into his hands.
ARTICLE V - CONSTRUCTION
If there be any conflict between the provisions of the certificate of incorporation and these bylaws,
the provisions of the certificate of incorporation shall govern.
ARTICLE VI - AMENDMENTS
The by-laws may be adopted, amended or repealed by the board at the time they are entitled to
vote in the election of directors. By-laws may also be adopted, amended or repealed by the board
of directors but any by-law adopted, amended or repealed by the board may be amended by the
board members entitled to vote thereon as herein before provided.
If any by-law regulating an impending election of directors is adopted, amended or repealed by the
board, there shall be set forth in the notice of the next meeting of all board members for the
election of directors the by-law so adopted, amended or repealed, together with a concise
statement of the changes made.
ARTICLE VII - CONDUCT
Because of its strong beliefs in high moral standards based on traditional values, the organization
reserves the right to expect from all of its officers and directors to maintain high moral standards
and social values that do not conflict with traditional spiritual morals.
ARTICLE VIII- INDEMNITY
The Corporation shall indemnify its directors, officers, and employees as follows:
Every director, officer, or employee of the Corporation shall be indemnified by the Corporation
against all expenses and liabilities, including counsel fees, reasonably incurred by or imposed
upon him in connection with any proceeding to which he may be made a party, or in which he
may become involved, by reason of his being or having been a director, officer, employee, or
agent of the Corporation or is or was serving at the request of the Corporation as a director,
officer, employee, or agent of the Corporation, whether or not he is a director, officer, employee,
or agent at the time such expenses are incurred, except in such cases wherein the director, officer,
employee, or agent is adjudicated guilty of willful misfeasance or malfeasance in the performance
of his duties. The Corporation shall provide any person who is an officer, director, employee, or
agent of the Corporation or was serving at the request of a director, officer, employee, or agent of
the Corporation the indemnity against expenses of suit, litigation, or other proceedings which is
specifically permissible under applicable law.
The foregoing By-Laws were adopted by the directors of:
National Pilot Car Association, Inc.
On the _________ day of ____________________, 2014.